Employee Information Module
Store your employee information secure and verify confidentiality with biometric signature.
Verify confidentiality with biometric signature
Idenfit employee information module allows companies to centralize confidential employee information and define access permissions to authorized managers to ensure that employee information is both secure and accessible.
All confidential employee information and records beside documents such as employment contract, leave approvals, financial papers, overtime forms can be stored online and verified with a biometric signature.
Store your employee information safe and secure
Custom access levels in Idenfit enable users to give each employee access to edit their own personal information while simultaneously limiting their access to sensitive company data. This feature alone removes a massive time and cost waste, all while preserving the security of employees’ information.
Change and update employee information easily
It’s hard to store employee information in accurate and secure way when it is shared in so many platforms like across spreadsheets or in individual documents. Changes and updates in the employee information happens often and brings lots of workload.
Idenfit lets users manage all the employee datas on all in one HR database that communicates with every other modules of the software, so users can enter, update, and check employee records in an instant way without dealing the same problems over and over again
Frequently Asked Questions
How is a digital personnel file maintained with Idenfit?
All personnel documents such as employment contracts, leave forms, and assignment letters are securely stored within the Idenfit system in compliance with data protection regulations (KVKK/GDPR). These records remain accessible at all times.
Why should personnel file management be moved to a digital platform?
Dealing with physical files is time-consuming and inefficient. Managing personnel records digitally ensures faster processing, greater security, and easier access to documents.
What information is included in an employee personnel file and how is it organized?
Employee files include onboarding documents, salary and leave history, and up-to-date personal details. The system also allows for custom fields to be created based on company-specific data requirements.
How is compliance with data protection regulations (e.g. KVKK) ensured in personnel file management?
Idenfit operates in full compliance with KVKK (Turkish Personal Data Protection Law) regulations. Unauthorized access to personnel records is strictly prevented, and data security is maintained through role-based permissions and secure storage protocols.